cogiflow.ai
Custom systems and AI automation for manufacturers

One system instead of a hundred spreadsheets. With AI that takes the routine off your team.

We build and roll out a system shaped around how your company works. We connect it to your ERP and the software you already have, then run AI automation on top of it.

Book a call →See how it works ↓
  1. Analysis
  2. Design
  3. Rollout
  4. Support
00The problem

In most manufacturing companies, data lives in spreadsheets, inboxes and several programs that don't talk to each other. People retype it by hand. Every retype costs money, adds delay and invites mistakes.

01System

One customer story, one system.

From the first inquiry to the invoice. Every stage lands on a single customer record.

  1. Customer zone
    01 / 08Customer zone

    New lead

    An inquiry from the website or an email lands in the CRM.

    AIFills in company details from the VAT number
  2. Customer zone
    02 / 08Customer zone

    Customer meeting

    The meeting is saved on the customer record.

    AITranscript, summary, tasks
  3. R&D zone
    03 / 08R&D zone

    R&D project

    Recipe, samples, raw materials and costing in one place.

    AIKeeps the documentation in order
  4. R&D zone
    04 / 08R&D zone

    Artwork and ingredients

    The customer approves the label and ingredient list in their own portal.

  5. Customer zone
    05 / 08Customer zone

    Contract

    Approval and e-signature inside the system.

    AIPulls out the key terms
  6. Customer zone
    06 / 08Customer portal

    Customer portal

    Every conversation, document and status on one timeline.

  7. Production line
    07 / 08Production line

    Production

    Production plan, raw material reservations, EAN codes.

    AIFlags shortages in the plan
  8. Warehouse zone
    08 / 08Warehouse and shipping

    Orders and beyond

    Orders, shipping and the invoice in your ERP.

  9. Reports
    Customer record · summary

    8 stages. One system. Zero retyping.

02Integrations

All your company's software in one place.

Example: a manufacturing company
System
ERP · Subiekt nexoOrders, inventory, invoices
HR and payrollSalaries, time records
BankTransfers, balances
EmailOrders from email
Department spreadsheetsImport, no more retyping
Retail chains · EDIOrders from retailers
Web shop and Allegro · BaselinkerOnline sales
GS1EAN codes
CouriersLabels, tracking
Machines and scalesData from the line
E-signatureContracts
We integrate with any system that has an API. For example:
Comarch ERP XLEDI (Comarch EDI, Infinite EDI)Microsoft 365GS1 / EAN codesFakturowniaDPDPipedriveSymfonia Kadry i PłaceSellasistGmailbarcode scannerswFirmaPKO BPGoogle DriveiFirmamBankAsseco WAPROUPSDropboxFedExAmazonEmpik MarketplaceIFSany system with an API
KSeFInPostHubSpotenova365 KadryBaselinkerPayUDocuSignenova365DHLSalesforceComarch Optima KadryShoperGoogle WorkspaceExcel and CSVWooCommerceTeamsRewizorINGSubiekt GTSantanderRabenSAP Business OneSageany system with an API
AllegroPrzelewy24AutentiComarch ERP Optimaretailer orders in CSV and XMLOutlookscales and line controllers (PLC)inFaktStripeDocumensoSymfoniaGLSLivespaceSoftLab (Asseco)Poczta PolskaSharePointShopifySlackPrestaShopSubiekt nexoStreamsoftMicrosoft Dynamics 365any system with an API

We also implement an ERP if you don't have one yet.

03Reports for the board

Company results on one screen, with no report building.

We design the dashboard around the metrics you run the company by. Data flows in from production, sales and the ERP, so nobody puts reports together by hand.

ProductionWeek 42
Plan execution
96%
week 42
OEE
78%
+2 pp
Batches today
14
3 lines
Line plan · week 42Mon–Fri
MonTueWedThuFri
Line 1
MO-4468
MO-4475
MO-4479
Line 2
MO-4469
MO-4473
Line 3
MO-4470
MO-4471
MO-4474
04Modules

Eight module groups. We build your system from them.

01ProductionPlanning, execution and settlement of orders on every line.
Production planningProduction ordersRecipes and BOMEAN codesQuality control
02Sales and CRMFrom the first inquiry to repeat orders.
CRMQuotesOrdersCustomer portal
03Purchasing and warehouseRaw materials, reservations and stock in one view.
PurchasingStock levelsRaw material reservationsBatches and expiry datesShipping
04PeopleShift schedules, working time and team skills.
Shift scheduleTime trackingTrainingShift reports
05Documents and contractsEvery document linked to a customer and an order.
ContractsE-signatureDocument repositoryApprovals
06Integrations and ERPThe software you already use, in one flow.
ERP implementationAPI integrationsWeb shops and marketplacesInvoices
07AI in operationsAgents take over repetitive work with data.
Orders from emailCall transcriptsDocument analysisShortage alerts
08ReportsCompany results, updated as you work.
Board dashboardProfitabilityPlan executionR&D reports

This is not an off-the-shelf package. Together we choose the modules, fit them to your processes and build whatever is missing.

05Case studies

Systems already at work.

We designed and rolled out each one from scratch, around the processes of a specific company.

All case studies
Our product · tornavo.com

Tornavo: a SaaS platform for vehicle and equipment rental companies.

We built and keep developing our own system for companies that rent out cars, camper vans and construction equipment. It runs in production: bookings and payments on the company's website, contracts signed on the customer's phone, orders through WhatsApp with an AI assistant.

  • Many companies on one platform
  • Online bookings and payments
  • Contracts with e-signature
  • AI assistant on WhatsApp
  • AI reads vehicle registration papers and customer documents
  • Company websites from templates, in several languages

We bring the same standards and the same way of working to the systems we build for manufacturers.

Visit tornavo.com ↗
tornavo.com
tornavo.com home page
A food producer
System screen: A food producerSample data
Food industryA food producerR&D projects, production planning and a customer portal in one system.
Ekagro, growing media and fertilizer producer
System screen: Ekagro, growing media and fertilizer producerSample data
Growing media and fertilizersEkagro, growing media and fertilizer producerAI prepares sales listings, and the system tracks product profitability.
GoPartner, fleet and driver settlements
System screen: GoPartner, fleet and driver settlementsSample data
TransportGoPartner, fleet and driver settlementsDriver contracts, e-signatures and settlements without spreadsheets.
Nast-Bud, a fleet of several hundred vehicles
System screen: Nast-Bud, a fleet of several hundred vehiclesSample data
Vehicle fleetNast-Bud, a fleet of several hundred vehiclesThe system keeps track of deadlines, and AI reads the vehicle documents.
06Why now

The same company, two years from now.

Companies that bring their data into one system and hand repetitive work to AI today will handle more orders with the same team two years from now. Those that stay with spreadsheets and retyping will be catching up with competitors. You don't have to change everything at once: start with one process.

Manual
SpreadsheetsRetypingDelaysReports put together at month end
With AI
Repetitive tasks run on their ownData in one placePeople focus on decisions
15
560
about375hours a month spent on retyping and reports
Assumption: 25 hours per person per month

AI does not replace your team. It lets the company grow without adding headcount.

07How we work

From a first call to a working system, in stages.

We run the whole rollout ourselves: analysis, design, build, launch and support after go-live. You have one point of contact for the entire project.

LiveRolling out now: a system for a food producer
01First callWe get to know your company and the places where data is retyped by hand.
02Analysis and designWe map your processes, design the system and agree where to start.
03Build and rolloutWe build the modules and launch them in stages, without stopping your operations. We train your team.
04Support and growthWe maintain the system, handle requests and add more automation over time.
08Team

Behind the system are the people you talk to from day one.

Meet the team →
  • Jarosław Pawlik
    Jarosław PawlikFounder · AI architecture and processes
  • Łukasz Ciesielski
    Łukasz CiesielskiCTO · architecture and AI
  • Development teamDevelopers · Python and React
09Contact

Let's see what AI can do in your company.

Pick a time for a call →30 minutes online. Or send us a few lines here.